NCU Library Policy Handbook 
    Oct 20, 2019  
NCU Library Policy Handbook

210-6 - Interlibrary Loans


The Northcentral University Interlibrary Loan service allows University members to obtain scholarly research items not contained in the Library’s subscription databases. For this purpose, Northcentral University participates in consortium partnerships for sharing of resources.

Northcentral University respects the privacy of requestors and their use of the Northcentral University Interlibrary Loan service, and it complies with FERPA (Family Educational Rights and Privacy Act) regarding the privacy of student records.

Eligible Users

The Northcentral University Interlibrary Loan service is available to:

  • Currently enrolled students at Northcentral for University related research
  • Faculty for University related research
  • Note: Materials needed for course or syllabi development should be submitted to the Library through the Copyright Permissions Process, not through Interlibrary Loan.
  • Team members for work or University related research

Users must submit interlibrary loan requests through the Library website for processing. The Library does not accept lists of references sent through email for interlibrary loan processing. Additionally, book loans are not available through the interlibrary loan. The Northcentral University Library reserves the right to refuse any interlibrary loan request.

Request limits

There is a limit of 10 active requests at a time.

Ineligible Interlibrary Loan Requests

The following types of information are considered ineligible interlibrary loan requests:

  • Print books
  • Video and audio recordings
  • Microform/microfiche
  • Non-circulating items
  • Course required readings such as textbooks

Most libraries will not loan:

  • PhD dissertations
  • Reference materials
  • Recordings, maps, and audiovisual material, such as DVDs, CDs, etc.
  • Rare, valuable, or fragile items
  • Bound or unbound periodicals (photocopies will generally be supplied)
  • Recently published books or books on special reserve status;
  • Items readily available for purchase (APA Manual, for example)

Lending libraries determine circulation and usage of their materials.

Interlibrary Loan and Copyright Law

The Northcentral University Library adheres to the Copyright Office Guidelines, which include CONTU (National Commission on New Technological Uses of Copyright) Guidelines regarding the 1976 Copyright Law (Title 17, United States Code). These guidelines impose annual limits on photocopy requests. The photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “Fair Use” that user may be liable for copyright infringement.

Copyright Office Guidelines restrict requests to:

  • No more than one article per patron from the same journal title, volume, issue and year; if the issue was published within the last five calendar years;
  • No more than 5 articles from a single journal title that has been published in the last five calendar years;
  • A single chapter from a book or 10% or less of the total length from a single book.

The Northcentral University Library refuses requests for materials that infringe on limits established by United States Copyright Law.

For more information see Circular 21, published by the U.S. Copyright Office: